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Board Policies

Chapter V ~ Supportive Services (Section 5)

Buildings and Grounds, and Vehicles

<< Chapter V Index
(Section 6) Vandalism >>

Management
The care, custody, and safekeeping of all District property shall be the general responsibility of the Assistant Superintendent of Support Operations. He shall establish procedures and employ means as may be necessary to ensure the proper management, insurance, and maintenance of District property.

The Assistant Superintendent of Support Operations shall be assisted in this task by the Business Services Administrator, Risk and Facilities Manager, and the Planning/Construction Administrator.

At the building level, each administrator shall be responsible for overseeing the plan and for proper care of District property by employees and students.

Inspections
The District shall maintain on file a current report from the State Health Department certifying that buildings meet minimum standards for sanitary environment. All buildings will have a cursory fire and electrical inspection annually with a comprehensive inspection every three years. The building principal/facility manager shall be responsible for compliance with the National Fire Code, National Electrical Code, and the NFPA Life Safety Codes.

Building Access and Security
Buildings and grounds of the District constitute one of the greatest investments of the District. It is deemed in the best interest of the District to protect the investment wisely.

Security
Security is defined as the maintenance of secure (locked) buildings, protection from fire hazards and faulty equipment, and safe practices in the use of electrical, plumbing, and heating equipment. The Board of Trustees requires District personnel to cooperate with federal and state OSHA (Occupational Safety and Health Administration) and environmental officials, local police, fire, and sheriff's departments as well as with insurance company inspectors.

Funds, student records, and other valuable records shall be kept in a fireproof place secured by lock and key.

Access
Outside of regular working hours, access to District buildings shall be restricted to personnel whose work requires it. An adequate key control system shall be established to ensure that unauthorized persons are not in possession of District building keys.

Any person on District property shall give identification upon the request of District personnel or law enforcement personnel. If identification is not given, civil police authorities shall be notified immediately. If it is subsequently determined that the individual was a student, the student shall be subject to suspension from school.

Civil police authorities shall be notified if any unauthorized person who is on District property without lawful purpose fails to leave when requested or if the circumstances indicate that his presence may be for an unlawful purpose.

 

Legal Reference - W.S §35-1-102
Cross Reference -
Chapter VI, Section 9, Professional Staff Time Schedules; Chapter VI, Section 10, Classified Staff Time Schedules

Adopted 6/11/84
Revised 7/1/95 & 8/1/97, 7/1/02, 6/7/10



ADMINISTRATIVE REGULATION FOR POLICY CHAPTER V, SECTION 5 & SECTION 10 - BUILDINGS AND GROUNDS, AND VEHICLES

VIDEO CAMERA USE IN OR ON PROPERTIES OPERATED BY LARAMIE COUNTY SCHOOL DISTRICT NUMBER ONE

Maintaining the health, welfare and safety of students, staff and visitors and the protection of school District properties shall be the prime factors in the placement of video only cameras and recorders into school District operated facilities.  By installing a video camera monitoring system, it is the District’s plan to achieve the following:
  • Safer teaching and learning environment.
  • Ability to target problem areas related to safety and security.
  • Decrease the cost from incidents of graffiti, vandalism, burglary, and to deal with behavior issues  
Video cameras may be used to monitor behavior in schools, on school transportation vehicles transporting students to and from curricular and extracurricular activities and on District property.

Such equipment may also be used to monitor the performance of District employees in the fulfillment of their duties.

Students in violation of District conduct rules shall be subject to disciplinary action in accordance with established Board policy and administrative regulations governing student conduct and discipline.

Staff shall be subject to established Board personnel policies, administrative regulations, and collective bargaining agreements, including provisions related to evaluation, discipline, and dismissal.


  1. PLACEMENT
    1. Video monitoring equipment may be used to monitor building exterior areas including but not limited to parking lots, perimeters, entrances and exit doors, interior hallways, and public spaces, District vehicles, and all buses. Additionally, buses are also fitted with audio monitoring equipment.
    2. Video cameras will not monitor areas where the public, students, and employees have a reasonable expectation of privacy, such as private offices, locker rooms, restrooms, etc.
    3. Video cameras and recorders will be operational 24 hours per day, year round.  Camera systems will not be actively monitored.
    4. Signage shall be posted at conspicuous locations informing students, staff, and visitors that video surveillance equipment is being used, but not actively monitored.
  2. RECORDED MATERIALS
    1. Video monitoring equipment will be supervised and controlled by the building administrator(s) and school resource officer(s).  Portions of the recorded materials may be randomly viewed by District officials or the school resource officer(s), and/or transportation administrator or designee.  Circumstances which would warrant review will normally be limited to an incident that has been reported or observed or to investigate a potential crime. Real-time viewing of monitors may be delegated by the building administrator and/or transportation to a very limited number of individuals; e.g., school resource officer, risk management, etc. 
    2. Staff and students are prohibited from unauthorized use, tampering with, or otherwise interfering with video monitoring and/or recording equipment.  The District will provide reasonable safeguards, including but not limited to, password protection, firewalls, and control of physical access to protect the monitoring system from unauthorized users and use.
    3. Monitors and monitoring will be located and viewed at school related sites where general public viewing is restricted.  Video monitoring equipment will be used in accordance with all District polices, including the District non-discrimination policy and corresponding regulations relating to privacy and safety. 
    4. Recorded materials will not be saved past the capabilities of the recording device  unless, a written request is submitted to a building administrator or transportation administrator or the recording is determined to contain information that may be used in an ongoing investigation. 
    5. Recordings held for review may be copied for authorized law enforcement agencies, or retained as a necessary part of an ongoing investigation in accordance with established District procedures and/or applicable law. Video recordings considered for retention as part of a student’s behavioral record will be maintained in accordance with established student record procedures governing access, review and release of student records. Copies made and retained for criminal investigations may be released only as prescribed by law. Upon completion of the investigation a determination will be made by the Superintendent or designee if the recorded material may then be destroyed.
       
      The retention period for information that has not been viewed for law enforcement, school or public safety purposes shall be approximately twenty-one (21) calendar days or be limited to the storage capacity of the digital recorder for digital systems and approximately fourteen (14) calendar days for IP camera systems or be limited to the storage capacity of the digital recorder.

       
      When recorded information has been viewed for law enforcement or school/public safety proposes the retention period shall be one (1) year from the date of viewing.
  3. VIEWING REQUESTS
    1. Written requests for viewing video recordings will be limited to the parent(s)/guardian(s), or eligible student (18 years of age or older), or others as deemed suitable by the appropriate Assistant Superintendent (Human Resources, Instruction, or Support Operations) or Transportation Administrator or Risk Manager designee. The Assistant Superintendent or
      Transportation Administrator will grant permission to maintain, release or view video in accordance with federal and state student and employee privacy rights (FERPA). All video recordings are to be made by authorized personnel only with one copy being made. All video recordings will remain the sole property of the District. Only the portion of the video recording
      concerning a specific incident will be made available for viewing.
    2. Approval/denial for viewing will be made within two (2) school days of receipt of the written request and will be communicated to the requesting individual.
    3. Video recordings will be made available for viewing, which should occur during the course of the scheduled work day, within three (3) school days of the requested approval.
    4. Any unauthorized release of any video recording, in part or in its entirety, may be grounds for discipline and/or arrest. Any violations of this procedure may result in discipline.
  4. VIEWING OF RECORDED MATERIALS
    1. Actual viewing will be permitted only at school-related sites, including school buildings or central administrative offices, the transportation office or risk management office.
    2. All storage devices that are not in use shall be stored securely in a locked receptacle located in a controlled-access area. Each storage device that has been used shall be dated and labeled. Access to the storage devices shall only be authorized personnel. A written log will be maintained of the person(s) viewing video recordings including the date of viewing, reasons for viewing, date the recording was made, the name of the driver or other employee witness, and signature of the viewer.
  5. NOTIFICATION
    1. A general statement shall be included in all parent, student and employee handbooks that video surveillance equipment will be used in and around facilities and District buses and vehicle by Laramie County School District Number One before, during and after the regular school day and during extracurricular activities and that the District’s systems are not actively
      monitored.

Adopted 6/15/09
Revised 6/20/11

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